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POLICY STATEMENT ON INFORMATION DISCLOSURE

The following information (known as directory information) may be released to any persons within or outside the University without consent of the student:

  • Name

  • CUNY email address

  • Enrollment Status (full or part-time)

  • Degree(s) awarded and date(s) enrolled

  • Major(s), minor(s) and field(s) of study

  • Participation in officially recognized sports and activities

  • Weight and height of members of athletic teams

  • ID card photograph

If a student does not wish the above information released, he or she must notify the registrar in writing.

Any such written request will be honored by New York City College of Technology until a written directive to the contrary is received from the student.

Information other than the above items may be given to certain individuals and agencies outside the institution without consent of the student. Records of release of such information are maintained in the student folder. Instances of such release include:

  • in response to a court order or subpoena,

  • in response to an institution, agency or individual providing financial aid to the student for his or her education,

  • to officials and/or representatives of educational accrediting agencies or other agencies specified within the act.

Release of other information to any other third parties is prohibited without written consent of the student.

The director of admissions is the college official designated to disseminate information about admission to the college. The director of admissions can be contacted between 9:30 am and 4:30 pm Monday through Thursday, and until 3:00 pm on Friday at 718.260.5250.

The registrar is the college official designated to disseminate information about academic programs and the status of students at the College. The registrar can be contacted between 9:30 am and 4:30 pm Monday through Thursday, and until 3:00 pm on Friday at 718.260.5800.

A copy of the Request to Prevent Disclosure of Directory Information form is available online at www.citytech.www.citytech.cuny.edu/registrar/docs/forms/request_to_prevent_disclosure.pdf.

NOTIFICATION UNDER FERPA OF STUDENT RIGHTS CONCERNING EDUCATION RECORDS AND DIRECTORY INFORMATION

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. See Section 6 below to prevent the disclosure of directory information. The FERPA rights of students are:

  1. The right to inspect and review your education records. Students may submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. If the records are not maintained by the NYCCT official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. All requests shall be granted or denied in writing within 45 days of receipt. If the request is granted, you will be notified of the time and place where the records may be inspected. If the request is denied or not responded to within 45 days, you may appeal to NYCCT’s FERPA appeals officer. Additional information regarding the appeal procedure will be provided to you if a request is denied.

  2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.

    You may ask NYCCT to amend a record that you believe is inaccurate or misleading. You should write to the NYCCT official responsible for the record, clearly identify the part of the record you want changed, and specify why it is inaccurate or misleading. If NYCCT decides not to amend the record as requested by you, NYCCT will notify you of the decision and advise you of your right to a hearing before the NYCCT FERPA appeals officer regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when you are notified of your right to a hearing. The NYCCT FERPA appeals officer is Kathy Raymond, who can be reached at 718-260-4981 or by email at KmRaymond@citytech.cuny.edu.

  3. The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to College officials with legitimate educational interests.

    A College official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position; a person or company with whom the University has contracted; a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another College official in performing his or her tasks.

    A College official has a legitimate educational interest if access is reasonably necessary in order to perform his/her instructional, research, administrative or other duties and responsibilities.

  4. Upon request, NYCCT discloses educational records without consent to officials of another college or school in which a student seeks or intends to enroll. You may appeal the alleged denials of FERPA rights to the: General Counsel and Vice Chancellor for Legal Affairs, The City University of New York, 205 East 400 Maryland Ave., SW, Washington, D.C. 20202-5920.

  5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by NYCCT to comply with the requirements of FERPA. The name and address of the office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education 600 Independence Avenue, SW Washington, DC 20202-4605.

  6. NYCCT will make the following “directory information” concerning current and former students available to those parties having a legitimate educational interest in the information: name, CUNY email address, enrollment status (full or part time), degree(s)enrolled for, awarded, and date(s), major field of study, participation in officially recognized activities and sports, height and weight of athletic team members, and ID card. Students may prohibit the release of any of the items listed above(except those items with an “”) by filing a form available in the registrar’s office and on the college website. It may be filed, withdrawn, or modified at any time.

FREEDOM OF INFORMATION LAW

Requests to inspect public records at the college should be made to the Records Access Officer, Katherine Raymond, , who can be reached at 718-260-4981 or by email at KmRaymond@citytech.cuny.edu. Public records are available for inspection and copying by appointment only at a location to be designated. You have a right to appeal a denial of a request for access to records to the CUNY General Counsel and Senior Vice Chancellor for Legal Affairs. Copies of the CUNY Procedures for Public Access to Public Records Pursuant to Article 6 of the Public Officers Law and the appeal form are available at the reference desk of the college library and on the college website.